Position overview

Founded in 2003, Orisha is a European software publisher dedicated primarily to companies in the retail, real estate, healthcare, construction and agrifood sectors. Since its creation, Orisha has been guiding companies towards success by offering them solutions specific to their business and essential to their activity.

Orisha generates sales of over €200m and employs over 1,800 people.

Orisha Commerce, one of the Business Units of the Orisha Group, is a global vendor of SaaS solutions for brands and retailers. Whether B2C, D2C or B2B, we enable seamless unified shopping experiences for customers and associates alike, from product browsing and discovery to its purchase and consumption across all physical and digital touchpoints.

Join our team of talented individuals and drive customer success through innovative, creative, and simple solutions. We offer exciting challenges and an international, ambitious environment across 10 offices in four countries!

We are looking for an Office Management Assistant for our Barcelona Office. This role duties and tasks will mostly reflect variety and complexity, requiring a high level of detail orientation, organization, and interpersonal skills together with a self-starting approach to successfully accomplish tasks with limited direct supervision.

As Office Management Assistant, you will receive instruction on new assignments and will have to apply existing procedures, processes, and techniques to the completion of tasks.

Position Responsibilities

The function of the Office Management Assistant has the following key areas of responsibility:

• Ensure outstanding management of reception tasks, especially with visitors and suppliers
• Take care of office infrastructures ensuring the appropriate operation and maintenance
• Proactively manage the company supplies orders according to internal standards
• Manage packages, mail, and other courier services
• Support the company agendas organization: schedule meetings, appointments, and conference calls
• Provide administrative support to C-level executives
• Organize and coordinate corporate travel obligations
• Coordinate and prepare company out-of-pocket expense reports
• Reception and organization of all incoming invoices
• Comply with internal reports and records established
• Other duties may include organizing special projects, programs and/or events
• Manage social media account (Instagram)
• Other tasks as assigned

What we offer

• Above competitive salary & benefits package
• Flexibility in schedule

• Flexible work hours to support your work-life balance

• Free training (English/French/Spanish lessons + adapted training based on your professional needs and interests)

• Continuous performance feedback with an annual review so you can keep grow professionally

• Fresh fruit, drinks and loads of snacks every day

• Referral bonus

• Fantastic colleagues from all over the world

• A career in a fast-paced, entrepreneurial business environment

• An opportunity to accelerate your professional development

The professional we are seeking:

• Minimum 1 year of relevant experience as receptionist, administrative assistant or related functions
• This is a full time position
• Young spirit, strong interpersonal and communication skills
• Ability to manage competing priorities in a performance driven environment
• High self-starter level and capabilities to organize, plan and consistently meet deadlines
• Proficient in Microsoft Office Tools and PowerPoint
• Experience managing calendar functions, email, and message response
• Fluent in English and Spanish (oral and written), French is also a strong value